Procurement & Contracts Manager

Location: Westminster Abbey, London

Salary: £55,000 - £65,000 + benefits

Job Summary

This is an exciting opportunity for an experienced Procurement and Contracts Manager to implement and maintain high standards of procurement and contract management at Westminster Abbey. The successful candidate will be a key source of expertise, offering guidance on best procurement practices while managing significant procurement projects. This role also involves overseeing major contracts and ensuring their efficient administration in compliance with contractual terms and conditions.

Main Duties and Responsibilities

1. Develop and implement a suite of tender documentation.

2. Establish and maintain a proportionate and effective procurement process aligned with the Abbey’s business scale.

3. Oversee the issuance and receipt of tenders, ensuring adherence to established procurement processes and departmental specifications.

4. Provide expert procurement advice and recommendations to colleagues on contractor selection.

5. Secure optimal value for money while adhering to the Abbey’s Financial Standing Orders and identifying opportunities for cost savings and quality improvements.

6. Establish appropriate framework contracts and access external framework arrangements for essential services.

7. Develop and maintain a central database for legal contracts.

8. Monitor key contract terms to ensure timely renewals or terminations.

9. Promote compliance with contractual and reporting requirements across departments.

10. Support ad-hoc tender exercises as required.

11. Stay informed on procurement and contracting best practices, updating the Abbey’s framework accordingly.

12. Undertake additional responsibilities as assigned by the line manager.

Person Specification

Essential

Skills and Aptitudes:

• Ability to work independently and meet deadlines.

• Strong organisational skills with keen attention to detail.

• Excellent verbal and written communication skills, including the ability to influence stakeholders at all levels.

• Ability to build constructive working relationships with internal and external stakeholders.

• Strong financial management skills.

• Proficiency in Microsoft Office and other relevant software applications.

• Effective change management skills.

Knowledge and Experience:

• A relevant qualification in procurement, contract management, or a related field.

• A minimum of five years' proven experience in procurement and contract management.

• Demonstrable experience in understanding and mitigating risks related to procurement and contracting.

• Experience working across multiple business areas and departments.

Personal Attributes and Circumstances:

• Proactive and solutions-focused approach.

• Strategic thinker with strong analytical skills.

• Highly organised, methodical, and detail-oriented.

• Self-motivated, capable of working independently and as part of a team.

• Positive and proactive mindset.

• Ability to communicate effectively in challenging situations.

• Capacity to handle emergencies calmly and efficiently.

• Understanding and appreciation of the challenges of working within a high-profile Church in a historic and sensitive setting.

Desirable

• Experience working in a major architectural or historic environment.

• Familiarity with procurement and contracts within a Church setting.

If you are interested in this exciting opportunity to work for a historic and iconic UNESCO World Heritage Site, please contact Sam Lee on 020 3757 5000 or email s.lee@capstone-recruitment.com